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Privacy policy

This policy sets out how we will use and share the information that you give us.

Introduction

Edit is a company registered in England and Wales which is part of The Salocin Group Ltd (collectively referred to as “we” or “us” in this policy).

Who are we and how to contact us

Edit Agency Ltd.

Registered office address: 20 Manvers Street, Bath, BA1 1JW
Registered in England with company number: 3624881
Information Commissioners Office registration number: Z6177547

You can get in touch with us in any of the following ways:

By email: hello@edit.co.uk
By phone: 01225 480 480
Through this website: edit.co.uk

We have appointed IT Governance Europe Limited to act as our EU representative. If you wish to exercise your rights under the EU General Data Protection Regulation (EU GDPR) or have any queries in relation to your rights or general privacy matters, please email our Representative at eurep@itgovernance.eu

Please ensure to include our company name in any correspondence you send to our Representative.

About this privacy policy

This policy sets out how we will use and share the information that you give us.  This privacy policy relates to personal data collected by us via:

  • Our website(s)
  • Email correspondence
  • Telephone calls
  • Paper communications
  • Social media
  • Visiting our offices
  • Enquiring about, or buying products or services from us
  • Providing products or services to us
  • Trade events such as conferences or exhibitions
  • From third parties who we purchase or licence data from.
  • From publicly available sources either on or offline
  • You should be aware that if you access third party websites (including the website of our subsidiaries ), using links provided on our websites, these websites are outside our control and have their own privacy policies governing the use of personal data and we do not accept any responsibility or liability for these policies.

What data we process about you

Edit may collect and process the following categories of personal data about you:

Contact Details:

  • Name, contact details, organisation, employment details, previous or current residential addresses, previous or current telephone numbers
  • Information generated by the work, service or relationship we may have with you.
  • Business details, bank and financial details, communication and correspondence.

Information generated by visiting our website or engaging with us on social media:

  • IP addresses, social handles or usernames

How we collect information about you and how we will use it

We may collect and process information that you provide during your correspondence with us, this could be, but not limited to, one of the following ways:

  • Giving information directly to us by methods including filling in forms either on our website(s) or via other media
  • Subscribing to our newsletter
  • Requesting any of our goods, services, downloads or other information
  • Communicating with us through methods including but not limited to e-mail, telephone and written correspondence
  • We may also source details from publicly available sources either on or offline or from third parties

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

  • Where you have given consent for us to process your information.
  • Where we need to perform the contractual obligations we have entered into with you, or the business you are working for.
  • Where we need to comply with a legal obligation.
  • To contact you using our legitimate interests where your fundamental rights do not override those interests.

We have identified our legitimate interest to promote our products and services in order to grow our business. For example, you may receive an introductory email from us to your business email address.

Edit Agency has partnered with ZoomInfo and LinkedIn Navigator, license suppliers of B2B contact information to help us promote our products and services, where your data has been supplied through these services Edit are a Controller of this data.

If you wish to stop us processing your data and not receive further messages from Edit Agency please click here.

The categories of data processed are:

  • Name, Corporate email address, Business name, Nature of Business, Business telephone number

Data will be retained for as long as required to promote our services or until we receive a request to stop processing.

The purpose(s) for which we will collect and process your data are shown below:

  • To manage our relationship and administer our business either as a part of a contract or where we believe we have a legitimate interest to do so
  • To execute a contract or request
  • Where we have a legitimate interest to keep you informed of our products or services by appropriate communication methods unless you’ve objected to us doing so.
  • Sending you marketing and information about our business via e-mail, telephone, direct marketing and online channels.
  • To consider any CV and share it with our relevant subsidiary companies
  • Undertaking legal obligations or regulatory requirements
  • To remove or suppress unwanted or inaccurate communications of our clients where either you have requested no marketing communications or we believe the address held by our client is inaccurate
  • Adding it to information we or our subsidiary companies already hold on you or your organisation

Data sharing

Your personal data may be shared with other companies within the Salocin group. It may also be disclosed to a third party who acquires us, a member of our Group or substantially all of our assets. We may also share some of your personal data with the following categories of third parties:

  • Marketing Agencies who help us promote ourselves or deliver our services
  • Printers, Email service providers or other suppliers who help us to send our newsletters and communications
  • Our clients who request that we undertake services on their behalf
  • Suppliers providing services to us to help us run our business

We require third parties to respect the security of your data and to treat it in accordance with the law. We will share your personal information with third parties where required by law.

International Transfer of Data

Edit may send your data outside the European Economic Area (the European Economic Area being the European Union and Iceland, Liechtenstein and Norway, also referred to as the “EEA. Where your personal data are transferred or accessed outside of the EEA, we require that appropriate safeguards are in place.

Your choices in relation to personal information

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us. You also have the rights and choices which you can exercise on the data we hold on you. You have the right to:

  • Obtain access to your personal information
  • Withdraw consent
  • Object to direct marketing
  • Ask us to correct any errors or delete the information we hold
  • Object or restrict our processing of your information
  • Request that we port your personal information

For more information or to action these rights, please contact using us on data.protection@edit.co.uk

Retention and destruction of personal information

We will take reasonable steps to ensure the accuracy of the information we hold about you. We will not use your personal information unless it is (to the best of our knowledge) accurate and up to date. We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. In some circumstances, we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you. When the purposes for which we have collected the data for have ended we will retain and securely destroy your personal information in accordance with applicable laws and regulations.  For further details about data retention please contact the data protection officer whose details can be found in this policy.

Data Protection Officer

If you have concerns that you would like to raise with us, please contact our Data Protection Officer: data.protection@edit.co.uk

You also have the right to complain to the Information Commissioners Office if you believe we have not acted within the law or have infringed your rights. https://ico.org.uk/for-the-public/

Security

Unfortunately, the transmission of data over the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee its security. Once we have received your data we will use strict security measures to try to protect it against loss, misuse, or unauthorised alterations. Please get in touch with the Data Protection Team if you require any examples. data.protection@edit.co.uk

Changes

We may change the terms of this privacy policy from time to time. Any changes will be posted on this page. This policy was last updated in March 2024.